Quote Generator
Create professional business quotations. Add items, apply discounts, set validity dates and print as PDF. Free.
How Professional Quotations Win More Business
A well-formatted business quotation sets the tone for a professional relationship and significantly increases the chance of winning a project. It communicates your pricing clearly, sets payment terms upfront, creates a paper trail, and gives the client a formal document to get internal approvals. Research shows businesses that send quotes within 24 hours of inquiry are 3× more likely to win the contract. Our free Quote Generator creates professional quotations with itemised pricing, discount options and validity dates.
Frequently Asked Questions
What should a business quotation include? ▼
A professional business quote should include: (1) Your company name and contact details, (2) Quote number and date, (3) Client name and contact, (4) Validity period (typically 15–30 days), (5) Itemised list of services/products with quantities and unit rates, (6) Subtotal, applicable taxes, discounts and final total, (7) Payment terms and delivery timeline, (8) Terms and conditions.
What is the difference between a quote, estimate and invoice? ▼
Quote: a firm, fixed price offer valid for a specific period — client accepts or rejects. Estimate: an approximate cost that may change as work progresses. Invoice: a demand for payment issued after work is completed or goods delivered. A quote becomes an invoice once accepted and fulfilled.
How long should a business quotation be valid? ▼
Standard validity is 15–30 days for most services. Raw material-based quotes (construction, manufacturing) may be valid for only 7 days due to price fluctuations. Software/IT service quotes are often valid for 30–60 days. Always state the validity date clearly to create urgency.
What is a pro forma invoice vs a quotation? ▼
A quotation is a pre-sale price offer. A pro forma invoice is a preliminary invoice issued before the final transaction — often used for imports/exports, advance payment requests and customs purposes. Pro forma invoices look like invoices but are not accounting documents.